Version 8 adds features that are important to the legal industry. What is Bates Numbering Law firms and the courts have unique numbering needs when sharing discovery documents. Counsels, opposing counsel and the courts have the need to utilize a common numbering system when referring to documents. How can all the parties easily refer to one of the Word files or a single receipt from the box? The Bates Company—about —invented an automatic stamping machine that numbered progressively.
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No credit card required. Just enter your work email to get started. Nine times out of 10, the brief would be better with a first sentence that "sells the sizzle" by engaging with the reader from its first words. The Bates-stamp has been around for a long time: Edwin G. Bates patented his device for applying consecutive numerical stamps to documents in In the old days, Bates-stamping documents required a person to literally stamp each page of the set of documents to be produced.
The value of Mr. Parties in litigation would Bates-label the documents they produced in discovery so they could easily refer to the documents during proceedings such as depositions - e. Witness please turn to the document with the number DEF stamped on the lower right corner. Have you seen this document before? What is it? Still, I did encounter a firm using the old-fashioned Bates-device as recently as !
What can anyone have against Bates-labels? Here are three reasons the Bates-stamp is outdated. There has been some evolution, as discussed with the addition of Bates-labels to PDF software, but it has remained essentially the same for over years while how we create, view, and share documents has advanced with new technology.
Even if you are avoiding printing by using a PDF stamp, converting a document to PDF removes important meta-data from the original file. This can significantly change what you uncover in discovery. Bates-stamps simply cannot handle modern documents which makes utilizing modern technology like attorney case management software difficult.
The very idea of applying a stamp - even an electronic stamp - to a computer file is counterintuitive, and for good reason. A computer file is a relatively fragile thing: any alteration to the bytes that make up the file could corrupt the file and render it unreadable. Further, any change to the file makes it a new file. In the law, altering evidence can constitute spoliation and result in sanctions. Bates-labels are Wasteful Of course, when lawyers wish to Bates-label ESI evidence, they rarely mean stamping the original file in a manner that changes it.
Instead, the usual process is to convert the original file to PDF form or print it to paper and then stamp the PDF file or the printed document. This process is wasteful and time consuming - and completely unnecessary.
Recall that the purpose of Bates-stamping is to help identify documents that have been produced and to refer to them in proceedings. So, if Bates-Stamps are outdated, what should they be replaced with? For every computer file, there is a digit key that is unique to that file. Instead of a number stamped on a piece of paper, the hash is a perfect method for specifying one and only one document.
During discovery, producing parties can produce a list or spreadsheet alongside the evidence they produce that links each file with its hash, and that list will eliminate any doubt as to what was produced and when. The comfort of consecutive numbers Still, even with the power of hashes, many still feel the need for consecutive numbering when exchanging documents in discovery. Fortunately, parties can have it both ways. Instead of overwriting the filename completely with the number, changes to a file name should be non-destructive and reversible.
For example, the following modifications could be made: Original Document Name.
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Headers and footers can include a date, automatic page numbering, Bates numbers for legal documents, or the title and author. You can add headers and footers to one or more PDFs. You can vary the headers and footers within a PDF. For example, you can add a header that displays the page number on the right side of odd-numbered pages, and another header that displays the page number on the left side of even-numbered pages.
Add headers, footers, and Bates numbering to PDFs
Video Preview No Stamp Preview allows you to process your project without stamping. The files are all converted to PDF. Bad files are identified so you may fix them. Output is separate files or Merge to a single file. Review files, make changes as needed. Bates Stamp to finish. The process automatically converts the e-mail, including attachments, Bates Stamps and saves it as a single PDF file.
Bates numbering of PDF files
Each page consisting the Bates Stamp will be unique and one Bates Stamp will relate to other Bates-numbered documents. The Bates Stamps are an alpha-numeric prefix, suffix characters that are provided to each page of a PDF file, but Bates Identifiers are referred to as numbers only. By default, it is 6 digits. In Adobe DC Standard, the headers and footers can be Bates stamped for a certain page range or for an entire document according to the requirement.
Bates Stamping in Adobe PDF With or Without Adobe Document Cloud